Who this is for
A bookkeeper, finance manager or small-business owner whose processor, bank and ledger do not agree at month-end because payouts, refunds, fees and currencies are linked by hand.
The monthly bank reconciliation is a long manual exercise, differences are carried forward, and nobody can say which flows are missing from the ledger.
The result
You buy fixed links proven on a test-month reconciliation, not a set of loose fixes and not an assurance about your real books. For the flows named in the proposal, a reconciliation report built from the matching rules written in the proposal, over one stated test month of test-mode or invented data, shows processor totals and ledger totals agreeing line by line or each difference explained in writing, and the report that shows them is complete and current.
What is included
- One processor account (Stripe, PayPal or both) feeding one ledger, for the flows named in the written proposal
- The agreed fixes from the components below, applied and tested on a demo or sandbox ledger
- A test-month reconciliation report with processor, ledger and difference totals by flow and currency, built from the matching rules in the proposal
- A written list of what the test could not prove and what remains for your bookkeeper
You receive
- The agreed list of flows and fixes, and the order they are applied
- A pull request or exported configuration for each accepted fix, with its test evidence
- The test-month reconciliation sheet and a final summary of what agrees, what is explained and what is open
What is not included
- Bookkeeping, tax, audit or any accounting advice, or deciding how a transaction should be treated in your accounts
- Posting, editing or deleting records in your live accounting system: your authorised account holder does that
- Reconciling your real bank account or any live month: your bookkeeper does that, helped by the result
- Disputes, chargebacks, payroll, card feeds and any flow not named in the proposal
- Replacing your processor, accounting system or integration
What we need from you first
- The processor or processors, the accounting system and the currencies in use
- A description of how each flow reaches the ledger today, with invented examples
- Who accepts changes and who reconciles the bank
Never send passwords, keys, customer records or confidential code in the first enquiry. Secure handover is agreed after scoping.
How we check it is done
- Every flow and fix in the proposal is accepted by you or removed from the list in writing.
- For the stated test month of test data, processor totals and ledger totals by flow and currency agree, or every difference is listed line by line with its cause.
- Replaying the test month through the fixed flows adds no entry.
- Where a report is in scope, it shows every test-month row and a data-as-of time, and a forced failure leaves the previous report in place.
You accept each fix, or send it back with comments, and then you accept the test-month reconciliation and the final summary.
When we would stop or decline
- The flows cannot be tied to processor identifiers on either side
- Most of the difference comes from sources outside the named processor and ledger
- Nobody can say how a flow should appear in the ledger
Questions
Does this show that my real books reconcile?
No. The report is built from the matching rules in your proposal over one stated test month of test data. It shows that the links work, not that your live accounts agree, and it is not an audit or any assurance about your books. Reconciling and correcting live months, including your bank account, remains with your bookkeeper.
Do I need both Stripe and PayPal?
No. The proposal names only the flows you use, and the price covers those.
What if my differences come from somewhere else?
We say so in writing, with evidence, and re-scope the project rather than absorb unrelated work.
Price and terms
From £3,950 · untested offer price. The payment schedule is set in the written proposal. Nothing is charged until you have agreed it, and each part is paid after it passes its agreed checks and you sign off.
This is a new service with no published client results. The price is a starting point we have not yet tested with buyers. Nothing is ordered or charged by the enquiry. The full specification is on the Synthetic Industry catalogue.